1. General Provisions and Acceptance of the Agreement
1.1.This User Agreement (the "Agreement") sets out the terms and conditions on which the Orga service (the "Service") is provided. The Agreement is concluded between the person using the Service (the "User") and the operator of the Service (the "Operator"), whose identity and contact details are set out in Sections 3 and 15 of this Agreement. The Agreement is a legally binding agreement between the Operator and the User; to the extent that it governs the processing of the User's personal data, it also constitutes the privacy notice of the Service.
1.2.This Agreement is an open offer addressed to an unlimited number of persons. By registering in the Service, signing in, or otherwise commencing use of the Service, the User accepts this Agreement in full and without conditions (acceptance by conclusive conduct). Neither party is required to execute a written counterpart of the Agreement.
1.3.The User confirms that, prior to accepting this Agreement, the User has read and understood its complete text, including the provisions on the processing of personal data (Section 9) and on AI features (Section 8). If the User does not accept any provision of this Agreement, the User must refrain from using the Service.
1.4.Where the User signs in to the Service through Allezroma ID, the relationship between the User and Allezroma ID is additionally governed by the User Agreement of the Allezroma ID service.
2. Definitions and Interpretation
2.1.For the purposes of this Agreement, the following terms have the meanings set out below:
2.1.1."Allezroma ID" — the single sign-on authentication service of the Allezroma ecosystem.
2.1.2."Applicable Law" — the mandatory laws and regulations of the jurisdiction whose rules apply to the respective relationship between the User and the Operator.
2.1.3."AI-PM" — the automated project-management functionality of the Service described in Section 8.
2.1.4."Content" — any materials created, uploaded or otherwise submitted by the User within the Service, including tasks and their descriptions, comments, messages, wiki pages, notifications and service cards of the marketplace.
2.1.5."Ecosystem Services" — the services operated by the Operator under the common designation "Allezroma", including the Service and Allezroma ID.
2.1.6."Service Bot" — an automated account maintained by the Operator within the Service that performs technical and service functions on behalf of the Operator.
2.1.7."Workspace" — an isolated environment (team space) of the Service comprising tasks, chats, wiki and other objects, access to which is governed by the membership settings of that Workspace.
2.2.Interpretation. Headings are inserted for convenience only and do not affect the construction of this Agreement. The word "including" is to be construed as "including without limitation". References to Sections are references to sections of this Agreement.
3. The Operator and the Service
3.1.The operator of the Service is Roman Zhamaletdinov (Жамалетдинов Роман), a natural person residing in the Russian Federation (the "Operator"), who operates the Ecosystem Services under the common designation "Allezroma". The Operator does not act through a legal entity. The Operator's contact e-mail is specified in Section 15.
3.2.The Service is a team task-management system comprising, among other features: Workspaces (teams); tasks with statuses and parameters; kanban boards; a calendar and meetings; channel chats; a wiki with revision history; a services marketplace with orders and reviews; and the AI-PM functionality.
3.3.The Service is provided free of charge, without advertising, subscription fees or other mandatory payments, without limits on the number of participants or projects, and does not constitute entrepreneurial activity requiring registration or licensing under the law of the Operator's place of residence.
3.4.The Service operates Service Bots (including, among others, "BOT Server" and "BOT Evolution") — automated participants acting on behalf of the Operator and performing service functions.
4. Eligibility, Registration and Accounts
4.1.The Service is intended for persons who have reached the age of thirteen (13) years, or such higher age of digital consent as may be established by the Applicable Law of the User's country; where the age of digital consent is higher than thirteen (13) years, users below that age may use the Service only with the consent of a parent or legal representative.
4.2.Sign-in to the Service is performed through Allezroma ID or through guest device sign-in. A person may also participate in a Workspace as an invited guest without an account of their own. The User is responsible for maintaining the confidentiality of the User's sign-in credentials and for all activities performed under the User's account or guest identifier.
4.3.The User undertakes to provide accurate and complete information where information is requested by the Service.
5. Acceptable Use
5.1.The User shall use the Service solely for lawful purposes and in accordance with this Agreement and Applicable Law. Without limiting the generality of the foregoing, the User shall not:
5.1.1.gain unauthorised access to Workspaces or accounts of other persons;
5.1.2.use automated means (bots, scripts, parsers) to access or interact with the Service without the prior written permission of the Operator;
5.1.3.distribute spam or unlawful content in chats, tasks and the marketplace;
5.1.4.damage the data of other persons' Workspaces, including through mass deletions or mass edits;
5.1.5.post or transmit personal data of third parties without their consent.
5.2.The Operator may, at its discretion and where proportionate, restrict or suspend the account of a User who violates this Agreement, with notification where feasible.
6. Services Marketplace
6.1.The Service provides a technical venue (marketplace) where Users may publish service cards, place orders and leave reviews. The Operator provides this venue free of charge and does not charge commission.
6.2.By publishing a service card, the User represents and warrants that the User is entitled to provide the described service and that the information in the card is accurate.
6.3.Orders, the provision of services and reviews are arrangements exclusively between the Users participating therein. The Operator is not a party to such arrangements, does not provide, mediate or guarantee the services, and is not liable for their performance, quality, lawfulness or payment.
7. Content and License
7.1.The User retains all rights to Content created by the User. Nothing in this Agreement transfers to the Operator ownership of Content.
7.2.By submitting Content to the Service, the User grants the Operator a non-exclusive, worldwide, royalty-free licence, for the period during which the Service operates, to store, reproduce, adapt (solely to the extent technically necessary for the operation of the Service), display and otherwise process the Content within the Service for the purposes of operating the Service and providing its features (including search, notifications and, where enabled by the relevant settings, AI-PM).
7.3.Content is displayed to members of the Workspace to whom the User has granted access; public pages of the marketplace and publications are visible to the extent determined by the User's publication settings.
7.4.The User represents and warrants that the User holds all rights necessary for submitting the Content to the Service. The User is solely responsible for the User's Content.
7.5.Upon deletion of Content, it is removed from the user interface of the Service; residual copies may persist in backups for up to fourteen (14) days and in technical logs for up to thirty (30) days (Section 9.5).
8. AI-PM
8.1.The AI-PM functionality generates its outputs by means of automated systems based on language models (provider Z.ai / ZhipuAI). Where AI-PM is enabled for a Workspace, the tasks and related context of that Workspace are processed by AI-PM to monitor deadlines, suggest edits and collect statuses; the processed Content is transmitted to the external language-model provider to the extent necessary for the respective operation. The User acknowledges that such outputs are generated by an automated system and not by a human being.
8.2.By enabling AI-PM for a Workspace, the User confirms that the User is entitled to enable such processing for the respective Content, including with respect to Content of other Workspace members. AI-PM may be disabled at any time in the settings of the Workspace.
8.3.Output of AI-PM may be inaccurate or incomplete. Any edit suggested or performed by AI-PM takes effect only upon confirmation by a human user; the approval of edits rests with the Users, not with the Operator or the automated system.
9. Personal Data Processing and Privacy
9.1.Controller. The controller of the User's personal data processed in the Service is the Operator (Section 3.1). Requests regarding the processing of personal data shall be submitted to the contact e-mail specified in Section 15.
9.2.Categories of personal data. The Service processes: (a) account identifiers and their links to the Allezroma ID account or guest device identifier; (b) Workspace memberships and roles; (c) Content (Section 2.1.4), including search queries; (d) activity logs recording actions on tasks and Workspaces (for the purpose of change history); (e) meeting events; (f) marketplace orders and reviews; (g) AI-PM settings and dialogue histories with AI-PM; (h) technical events of the Service (for a period of thirty (30) days). IP addresses are not stored.
9.3.Purposes and legal bases. Personal data are processed for the purposes of: providing the Service and its features, including change history (performance of this Agreement); prevention of abuse and violations of this Agreement (legitimate interest of the Operator in the security and integrity of the Service); and handling of User requests (performance of this Agreement). The legal bases applied are those permitted by the Applicable Law governing the respective processing.
9.4.Recipients and transfers. Personal data are not sold, rented or otherwise transferred to third parties for their own purposes, and are not used for advertising. The following recipients process personal data: (a) Allezroma ID — an Ecosystem Service operated by the same Operator (authentication); (b) Z.ai / ZhipuAI — where AI-PM or AI dialogues are used (Section 8); (c) Telegram Bot API — where Telegram integrations of the Service are used. Where personal data are transferred to recipients located in third countries, the Operator shall apply safeguards appropriate under Applicable Law, including standard contractual clauses where required; a copy of such safeguards may be requested pursuant to Section 9.6.
9.5.Retention periods. Content is retained until deletion by the Users; the activity log is retained for as long as the respective Workspace exists; technical logs are retained for thirty (30) days; residual copies may persist in backups for up to fourteen (14) days after deletion. Deletion of a Workspace requires confirmation by the owner of the Workspace.
9.6.Rights of the data subject. To the maximum extent permitted by Applicable Law (including, where the GDPR applies, Articles 15–21 thereof), the User has the right: to access the User's personal data; to rectification; to erasure; to restriction of processing; to object to processing; to data portability; to withdraw consent at any time (without affecting the lawfulness of prior processing); and to lodge a complaint with the competent supervisory authority. Requests shall be submitted to the contact e-mail specified in Section 15; the Operator shall respond within one (1) month, extendable where permitted by Applicable Law. The Operator may request reasonable verification of the requester's identity.
9.7.No sale, no advertising, no automated decisions. Personal data are not sold and are not used for behavioural advertising or profiling. The Service does not make decisions based solely on automated processing that produce legal effects concerning the User.
9.8.Security and breach notification. The Operator maintains technical and organisational measures appropriate to the risk. In the event of a personal data breach affecting the User's data, the Operator shall comply with the notification obligations of Applicable Law and shall inform the Users by publication on allezroma.com or, where available, by e-mail.
9.9.Cookies. The Service uses only strictly functional technical means of storing information on the User's device (session identifiers necessary for sign-in and operation of the Service). No consent-requiring tracking technologies are used.
10. Disclaimers and Limitation of Liability
10.1.The Service is provided free of charge, on an "as is" and "as available" basis. To the maximum extent permitted by Applicable Law, the Operator disclaim all warranties, express or implied, including warranties of uninterrupted or error-free operation, availability, merchantability and fitness for a particular purpose.
10.2.The Operator does not warrant that the Service will be provided without interruptions, delays or defects, and does not compensate downtime. The Users are advised to maintain their own copies of important data.
10.3.To the maximum extent permitted by Applicable Law: (a) the Operator shall not be liable for indirect, incidental or consequential damages, loss of profit, or loss of data; and (b) the Operator's aggregate liability arising out of or in connection with this Agreement shall not exceed the total amount of fees paid by the User to the Operator for the Service in the twelve (12) months preceding the event giving rise to the liability, which, given the gratuitous nature of the Service, amounts to zero.
10.4.Nothing in this Agreement excludes or limits: (a) liability for intent or gross negligence; (b) liability for death or personal injury caused by negligence; or (c) any other liability or consumer right that cannot be excluded or limited under the Applicable Law mandatory for the respective relationship.
11. Term, Suspension and Termination
11.1.This Agreement takes effect upon acceptance by the User (Section 1.2) and remains in force until termination.
11.2.The User may terminate this Agreement at any time by ceasing to use the Service and requesting the deletion of the User's account and personal data in accordance with Section 9.6; deletion of a Workspace is subject to Section 9.5.
11.3.The Operator may restrict or terminate the User's access to the Service in the event of a violation of this Agreement (Section 5.2) or where required by Applicable Law, with notification where feasible.
11.4.Upon termination: accrued rights and obligations survive; Sections 2, 6, 9, 10, 13, 14 and 15 survive the termination of this Agreement.
12. Amendments
12.1.The Operator may amend this Agreement. Material amendments shall be announced in the interface of the Service no later than seven (7) days before they take effect. Continued use of the Service after the effective date of the amendments constitutes acceptance of the amended Agreement.
12.2.Each version of this Agreement is identified by a version number and date indicated at the top of the document. The versions previously accepted by the User may be requested from the Operator; the Operator maintains a record of accepted versions where required by Applicable Law.
13. Governing Law and Dispute Resolution
13.1.This Agreement and the relationship between the Operator and the User shall be governed by and construed in accordance with the laws of the Russian Federation, without regard to its conflict-of-laws rules.
13.2.Nothing in this Agreement limits the application of the mandatory rules of the law of the User's country of residence, including mandatory consumer protection rules, which shall apply to the extent they mandatorily apply under such law.
13.3.Prior to initiating court proceedings, the parties shall attempt to resolve the dispute through correspondence: a written claim shall be submitted to the Operator's contact e-mail (Section 15), and the parties shall endeavour to resolve the dispute within thirty (30) days of its receipt. Failing amicable resolution, the dispute shall be referred to the competent court determined in accordance with Applicable Law.
14. Final Provisions
14.1.Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect, and the parties shall replace the invalid provision with a valid provision that most closely reflects its original intent and purpose.
14.2.Entire agreement. This Agreement, together with the User Agreement of Allezroma ID where applicable, constitutes the entire agreement between the parties concerning the Service and supersedes all prior versions of the User Agreement of the Service.
14.3.No waiver. A failure or delay by either party in exercising any right under this Agreement does not constitute a waiver of that right.
14.4.Assignment. Neither party may assign this Agreement without the prior written consent of the other party.
14.5.Independent parties. Nothing in this Agreement creates an agency, partnership, employment or joint venture between the Operator and the User.
14.6.Notices. Notices to the User shall be given by means of the interface of the Service, by e-mail (where provided) or by publication on allezroma.com. Notices to the Operator shall be given by e-mail (Section 15).
14.7.Force majeure. Neither party shall be liable for a failure to perform obligations caused by events beyond its reasonable control, to the extent permitted by Applicable Law.
14.8.Language. This Agreement is executed in English, which is the prevailing version. For the convenience of users, the Agreement is also provided in Russian, Spanish, Hindi and Chinese; in case of any discrepancy between versions, the English version prevails. For users in the Russian Federation, the Russian version is provided alongside the English one, as required by consumer information rules (Article 10 of the Russian Consumer Protection Law).
15. Contact Information
15.1.Operator: Roman Zhamaletdinov (Жамалетдинов Роман), natural person, residing in the Russian Federation; trade designation of the services: "Allezroma".
15.2.Contact e-mail for all requests, including personal data requests and claims: romzham@gmail.com.
15.3.Website of the Service: orga.allezroma.com.